Every business wants to be as efficient as possible. This will help them achieve success in the long run. No matter if you are a large organization or a startup company with these 4 best ways to make your business more productive.
Automate Daily tasks.
As simple as this seems, automation is the key to any business’s success. Simply having the ability to get the easier but more time-consuming tasks out of the way will give you and your team a chance to focus on the more critical aspects of your business. That way you can grow faster and avoid the stress of having to deal with these tasks every day.
But how do we know what tasks we should automate?
The best tasks that we can automate are repetitive ones. Simply put, you need to figure out what tasks are you or your team doing every day that takes up valuable time and could be better off automated. Keep in mind that when it comes to the long run it will cut costs, as well as increase productivity in your business.
Automation can be difficult to set up in the beginning but will pay off immensely when you ultimately implement it.
Here at DoneMaker, we offer a monthly subscription where you can automate many processes including:
- Search Engine Optimization
- Website maintenance
- Digital Marketing
This is one of the easiest ways to make your business more productive.
Click here to learn more about what we offer and start automizing today!
Start using productivity tools
Productivity tools are very commonly used nowadays but are we using these tools to the full extent?
Usually, when we start using a new tool we tend to want instant results and deem the product useful or useless based on this. The truth is that productivity is not only measured by how many projects you can complete in less time. You might be missing out on the full potential of these tools.
Here are a few things that using these tools will help you with:
Improving Work Quality: The fact that everyone will be on the same page with tasks that need to get done and can check progress and add suggestions with the click of a button, will not only improve the speed at which you pump out tasks but also increase the quality of the work done.
Long-term sustainability: With these tools, you have a record of previous tasks and mistakes that you can pinpoint exactly and avoid in the future. This will undoubtedly increase productivity in your business.
Also, we must also mention that we can stash all of our documents in the same tool so that your entire team has access to the same important documents. Cutting back on time digging through emails searching for documents.
Here are some of the tools we recommend:
- Asana – Global productivity tool
- Trello – List Making collaboration tool
- Toggl – Time Tracker
- Notion – Project management tool
- Freshbooks – Beginner Friendly Invoicing tool
All in all, using these tools is one of the best ways to make your business more productive.
If you want to learn more a few more ideas on boosting productivity check out our blog by clicking here.
Consider delegating certain tasks to different people.
A large part of any business is its finances. Delegation is a great way to keep costs down and make sure you are getting what you need to be done.
That being said we must learn how delegating can increase productivity in your business.
We previously explained the benefits of automation and what tasks to automate. Delegation might seem similar but they are two very different things.
Learning to delegate as a business owner is crucial and sometimes scary for many.
But we must keep in mind that in today’s world we are able to delegate and keep track of progress without disturbing the workflow of those we have delegated to. This is due to the amount of work that is done online and in part to the online tools that we can use to monitor progress.
Now, what tasks can we delegate?
There are many tasks that are not repetitive therefore can not be automated but can greatly benefit you if delegated, for example, Google Ads, Email Lists optimization, Website SEO.
Those are just a few examples but we must take into consideration anything that falls into these categories:
- Priorities you can’t handle but others can.
- Detail work on projects you are taking care of.
- Recurring decisions that others can handle without you.
Delegation can be tough at first but if you find the right people to delegate to, you can make it easier and more productive.
Here at DoneMaker, we make sure you have these tasks done by professionals in a timely matter.
Plan ahead.
It’s very hard to keep a steady and consistent workflow due to the number of unexpected issues that arise daily.
That’s why it’s essential to know where you are going and how you expect to get there.
If you do not have a timetable for when you expect to finish a task, you cannot expect to get it done. This is extremely important if you want to increase productivity. If you give yourself a deadline, you will be more likely to stick to it.
Here are a few tips for planning ahead.
1. Understand where your business stands.
This is key to planning ahead, you must know where your business stand to be able to know where it’s going.
This means identifying where your business might be lacking performance and where your business is performing well. For this, you must have a clear reporting system in place that way you can use the information granted to further evaluate where your business stands.
Here are some KPIs (Key Performance indicators) you might want to consider tracking for this:
- Earnings before interest and taxes
- Revenue / Sales
- Fixed Expenses
2. Identify future opportunities and prepare.
We are usually accustomed to reacting to problems and solving on the spot, we must learn to get away from that as much as we can, that’s why we must find the time to analyze future business opportunities and prepare accordingly, For example:
Let’s say you have not set up your online presence yet but you understand that having it is essential for business, this is a future opportunity and you must prepare for it by considering the processes, systems and reporting you currently have in place. Are they fit for future expansion?
For this example, we would need to know these KPIs:
- Profitability.
- Liquidity
- Net cash flow
3. Review and analyze plans regularly
This is essential to planning ahead, we must not plan for a future opportunity maybe 1 or 2 years down the line and then never touch the idea again until time to implement. We must be on top of any updates that could interfere with your future plans.
Also by reviewing your future plans regularly you can start to tweak them slightly after gaining knowledge and experience, furthermore increasing your chance of successfully implementing these plans.
With all that said being able to successfully plan ahead is one of the best ways to make your business more productive.
Conclusion:
If you want to learn how to increase productivity in business, it is not a very hard concept to master but remember that we must plan ahead and execute accordingly. This is better done through software or tools that can help you make this process easier for you and your team.
Also by automating repetitive tasks and delegating the ones you can, you will be able to focus on the core aspects of the business and allow it to grow quicker.
Keep in mind this can be recourse-consuming at first when trying to find the right fit and that’s why here at DoneMaker we created a simple to follow 1 task a day method to get work done by professionals and achieve your productivity goals much easier and at a lower cost.
