When we say “The best way to get something done is to do it ourselves” we’ve already placed an invisible roof over our heads that won’t allow us to grow any further. We all have our fiscal and mental limit when it comes to working on a specific business project, there’s only so much we can do ourselves, that’s why we see successful businesses delegate certain areas or specific tasks to employees and freelances.
It can be difficult to know how to delegate business projects because you are unsure of the process. However, there are several things that you can have in mind when delegating business projects to others to ensure that you make the process easier:
Start with small clear goals.
Start with small clear goals.
When working on an entire project it’s sometimes hard to break down the processes just because there is so much to be done.
That’s why a very important part of delegating effectively is creating small steps or better yet, small tasks to complete that you can simply delegate to others, for example:
Let’s say you just started an online clothing shop and you want to build your online presence. Instead of delegating that big project as one, you should break it down into smaller tasks:
- Design a landing page
- Setup Google My Business
- Create social media profiles
- Graphic design for social media
- Creative Content for social media
Dividing your tasks into smaller pieces also helps you complete them faster. A large task can become overwhelming and confusing at times, it can be hard to get started and you’ll get distracted. Small tasks, on the other hand, are something you can focus on and see the results instantly.
Don’t focus on perfection, focus on progress!
Results are what’s important, focusing on every single detail will inevitably result in burn-out, frustration or tasks taking more time than needed to be completed, when delegating we are looking for clear results, not absolute perfection.
It’s normal to want to stay on top of every little detail, thinking this is the best way to make sure nothing goes wrong but, the fact of the matter is, we aren’t designed to be micromanaged. If you want to get the best performance out of your team, assign the expectation or the result you need, as well as giving them a deadline. Let them use their skills and expertise to complete it. There’s a fine line between monitoring progress and creating a bottleneck in the process. Be sure to understand the difference.
But how do you monitor delegated tasks without slowing down the project?
What are your goals? If your intention is to check in and to make sure people are doing it “right,” you are most likely micromanaging. Instead, if you want people and the project to be successful, you are already heading in the right direction. If your intention is ego-focused and your purpose is solely about that, then you cannot monitor progress effectively, you will most likely only monitor if things are done to your liking without taking into consideration the actual business project’s growth.
Have clear and consistent communication. In this context, the expectations are about the work and how you will communicate and talk about progress. When you have made agreements upfront about how often you will talk about a project, and the purpose for these conversations, you will increase the chance of people understanding your purpose and goal while also reducing the anxiety that comes with these conversations. The best way to do this is to come to an agreement on frequency. If this is not determined upfront, your intentions are much more likely to be misconstrued.
Use project management tools that suit your needs.
There are a variety of different types of software available today that makes managing projects much easier and faster. You can create projects, track them, and delegate the tasks out to other people who need to be working on them.
Some examples are:
- Trello: a collaboration tool that enables you to organize and prioritize projects and helps you start automating processes.
- Asana: Lets you track who is doing what, by when.
- Airtable: Stores information in spreadsheets that are visually appealing and easy-to-use.
This is something that a lot of people find very beneficial. Most tools also allows you to share information between team members and you can even get automatic email notifications when certain jobs are complete. This will help to ensure that the project gets completed correctly and in a timely manner
All in all, delegating business projects to others cannot only improve your company’s performance but also build better workspace relationships. It is easier than you think, but finding the right people that can perform well based on your expectations is quite challenging. If you are struggling to see progress and growth due to not having enough time, money or capacity, consider using DoneMaker. With DoneMaker, you can easily delegate your tasks by selecting them from a monthly plan, or on a pay-per-task basis. The best part is, DoneMaker is a reliable service and all tasks are completed in one business day. Everything is taken care of for you, and you don’t ever need to worry about time zones, language barriers, or freelancers loyalty to your project.